Guila Muir and Associates

Posts Tagged ‘public speaking’

Presenting From the Seat of Your Pants

Monday, December 10th, 2012

The Prob­lem With Sit­ting
Do you often sit while pre­sent­ing? You can lose a great deal of speak­ing power that way, for the fol­low­ing reasons:

1. Half your body, with its elo­quent capac­ity for lan­guage, is hid­den.
2. Often, your hands are trapped under the table.
3. Your inter­nal organs are more tightly con­strained, espe­cially if you slump, which is easy to do while sitting.

I spend a lot of time encour­ag­ing clients to stand and present. Stand­ing causes an imme­di­ate improve­ment: My clients’ voices grow more robust and con­fi­dent, they use ges­tures to nat­u­rally empha­size points, and they look and sound more cred­i­ble. This improve­ment was so uni­ver­sal, I even wrote an arti­cle about it.

But What If You Must Sit?
Orga­ni­za­tional norms and expec­ta­tions (or just a tiny room,) may require that you sit while deliv­er­ing a pre­sen­ta­tion. Here’s how to present with con­fi­dence and author­ity, even while sitting:

• Scoot your hips toward the edge of the chair (about halfway up). Remove your back from any sup­port.
• Roll your shoul­ders down your back, open­ing your chest.
• Feel your sitz bones, (the bones at the very bot­tom ends of each side of your pelvis) sit­ting squarely on the chair. These form your anchor.
• Ensure that your feet lie par­al­lel to each other, flat on the floor, fac­ing for­ward. Your knees should be bent.
• Place your hands on top of the table. Most speak­ers feel com­fort­able rest­ing the outer sides of their hands (the “pinkie” side) on the table. Relax them so that each hand curves gen­tly.
• Make sure that your hands remain shoulder-distance apart. Do not close them in front of your body. You may pick them up off the table and use them for empha­sis, if doing so feels nat­ural. Oth­er­wise, just relax your hands and allow them to move about in nat­ural ways—so long as they don’t fold up in front of you.

There-you’ve got it. By sit­ting this way, you now “own the real estate.” Whether you are pre­sent­ing to staff or being inter­viewed for a job, you look and sound strong, approach­able, and confident.

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is a pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

The Joy of Training

Friday, October 12th, 2012

 “Years wrin­kle the skin, but to give up enthu­si­asm wrin­kles the soul.” Dou­glas MacArthur

Peo­ple often remark on my enthu­si­asm and energy when I train. I used to pon­der these com­ments to try to learn from them. (What were peo­ple really say­ing?) I finally real­ized that they were telling me some­thing very sim­ple: My excite­ment about the sub­ject and its pos­si­bil­i­ties ignited their own per­sonal energy. When peo­ple are ener­gized, they func­tion bet­ter. They feel bet­ter. And they learn and par­tic­i­pate better.

As a trainer, pre­sen­ter or facil­i­ta­tor, joy goes a long way in mak­ing you the best you can be. Your joy excites your par­tic­i­pants. Their energy rises to meet yours, and the train­ing room (or con­fer­ence room, or what­ever space you have) lights up. Work gets done.

But what if your enthu­si­asm has taken a hit? How can you regain a sense of joy about facil­i­tat­ing, giv­ing a pre­sen­ta­tion, or train­ing a group?

These five prac­ti­cal steps will help.

1. Cre­ate a list of 20 pos­i­tive aspects about the sub­ject. Your brain may balk at doing this, but you’ll be forced to see the sub­ject in a new way. Its “new­ness” will stim­u­late you in unex­pected ways.

2. Do some­thing phys­i­cal. When your blood pumps aer­o­bi­cally, it seems to wash away your “blaahs.” Don’t wait-you can take a walk right now.

3. Visu­al­ize your­self being enthu­si­as­tic. Take a moment to close your eyes. See your­self as you would from the out­side, feel­ing fan­tas­tic and ema­nat­ing pos­i­tive energy. See­ing your­self this way can kick-start your act­ing this way.

4. Smile. Research has shown that when you smile, even if that smile doesn’t come eas­ily, your brain chem­istry changes. Try smil­ing and feel­ing joy­ful, even if it is dif­fi­cult. You’ll be sur­prised how it “ups” your mood.

5. Get excited about the suc­cess of those around you. When you express authen­tic enthu­si­asm about what oth­ers are doing, your own mood improves. You start feel­ing excited about what you’re doing, too.

Remem­ber this quote from Anat Ban­iel the next time you feel your joy tak­ing a dive:

“Lack of enthu­si­asm can be learned and can become a habit.  Enthu­si­asm is such a nec­es­sary part of human life that when we lose it, or we sim­ply lack the skills to gen­er­ate it, we not only drain our­selves, but also become a drain on oth­ers.  The vital­ity and magic of life vanishes.” 

Keep the vital­ity and magic of life as you train, facil­i­tate or present. It will be your gift not only to oth­ers, but to yourself.

Boost your Train­ing Skills. See free newslet­ters full of tips and tech­niques for improved train­ing: http://archive.constantcontact.com/fs071/1101469784148/archive/1101880413533.html

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great trainer: http://www.guilamuir.com/courses/train-the-trainer/train-the-trainer-and-presentation-skills/.

What Is a Hook?

Sunday, June 17th, 2012

I have dis­cov­ered that my clients all love a good hook, and are always look­ing for new ones. Let’s review what a Hook is and isn’t. Then I’ll pro­vide two dynamic Hooks for you to use in your next pre­sen­ta­tion or train­ing session.

What a Hook ISN’T:

Fluff. Never make the mis­take of think­ing that a hook is unim­por­tant and can be left out. It is an essen­tial part of the learn­ing expe­ri­ence.
Lengthy. A hook is typ­i­cally not a full-blown exer­cise, ener­gizer or ice­breaker.
A pre-test. Don’t use a hook to iden­tify the “smartest guys in the room.”
A way to fill those ner­vous first moments of a train­ing ses­sion when you feel least con­fi­dent. A hook has a def­i­nite role. Don’t waste the pre­cious first moments of a train­ing ses­sion with com­ments about the weather or unre­lated issues.

What a Hook IS:

  • A way to imme­di­ately engage your listeners.
  • Rel­a­tively short. Although there is no actual rule about length, the hook should serve its pur­pose concisely.
  • Con­nected to the session’s topic or pur­pose. Although any­thing can serve as a hook, it should have a rela­tion­ship to your session’s pur­pose. Don’t lob out a mean­ing­less joke just to get laughs.
  • Con­nected to who your par­tic­i­pants are. You must know your audience’s con­cerns. The best hooks relate to their past experiences.
  • Emo­tional, even if only mildly so. Adults become engaged through their emo­tions. Good hooks incite almost any kind of emo­tion, includ­ing laugh­ter, groans of recog­ni­tion, anx­i­ety, or excitement.
  • Inclu­sive. Use a hook that all the par­tic­i­pants can relate to. Again, the best hooks elicit the past knowl­edge, emo­tions, and/or expe­ri­ences of most peo­ple in your audience.

Devel­op­ing a hook takes care­ful prepa­ra­tion. How­ever, your par­tic­i­pants’ imme­di­ate inter­est and involve­ment is on the line, so a lit­tle prepa­ra­tion on your part is worth the effort.

Two Dyna­mite Hooks

You can use lit­er­ally any­thing as a hook. Train­ers have used visual aids such as short videos or toys from the local Dol­lar store. They have used rid­dles, music, anec­dotes, yoga stretches, and many more ways to imme­di­ately engage their participants.

The two Hooks I’ve out­lined here have proven to work with a bang every time.

1. Real-life Questions

These may be the eas­i­est type of hook to cre­ate.  As for all hooks, make sure you know enough about your audi­ence to use top­ics that res­onate. Also, as in all hooks, ensure that your ques­tions elicit an emo­tional response.

See if you can guess the top­ics for these Hooks:

How many of you get so frus­trated with your com­puter some­times that you’d like to put your fist right through that screen?”

Raise your hands if you’ve ever par­tic­i­pated in a night­mare meeting.”

Raise your hands if you’ve ever hit your boil­ing point around kids—even if you don’t have any!”

Guide­lines:

  • Always ask a min­i­mum of two ques­tions. You need this many to get your par­tic­i­pants’ brains mov­ing in the direc­tion of your train­ing session.
  • Cre­ate your ques­tions so that nearly every­one will respond in the same way (for exam­ple, 99% of hands in the room go up or down.)
  • Insist on a phys­i­cal response (hands up, stand up, thumbs up, etc.)

Option:

Start your ques­tions with the following:

How many of you would NOT be will­ing to…(Remember, your goal is to get everyone’s hands up. Ask­ing in the neg­a­tive may be more provoca­tive and par­tic­i­pa­tory than ask­ing in the positive.)

2. “Did You Know?” (Provoca­tive Fact or Statistic)

The world is full of provoca­tive sta­tis­tics you can use to hook your par­tic­i­pants. Just keep your eyes out as you read blogs, news­pa­pers and arti­cles. You can usu­ally make the most unre­lated sta­tis­tic rel­e­vant to your participants.

See how one trainer brought together issues as diverse as straw­ber­ries and per­sonal choices:

Did you know…that Delta Air­lines recently saved $210,000 a year sim­ply by remov­ing one straw­berry from sal­ads served in First Class? One lit­tle straw­berry was removed and pas­sen­gers didn’t even notice it. Big results can be achieved by lit­tle changes. Today, we’ll talk about how lit­tle changes in your thoughts and atti­tudes can have big results in your own life.”

Here are two other exam­ples, used in actual classes:

1. “Did you know that in one second…

  • A tele­phone sig­nal can travel 100,000 miles?
  • A hum­ming­bird beats its wings 70 times?
  • And guess what, in one sec­ond, eight mil­lion of your blood cells die.

A lot can hap­pen in one sec­ond. This ses­sion will give you tools to decrease your response time in house­hold emergencies.”

2. “Did you know that ‘Gen­er­a­tion X’rs’ have watched 23,000 hours of tele­vi­sion by the time they are 20 years old? They also believe they have a bet­ter chance of see­ing a UFO in their life­time than a Social Secu­rity check. In this work­shop, we’ll see how gen­er­a­tional dif­fer­ences in the work­place affect all of us.”

3. “Before the rule, more than 50 peo­ple here were dying in trenches every year. When you get killed in a cave-in, it’s not an easy way to go. You’re lit­er­ally crushed to death under the weight of the soil. Soil weighs approx­i­mately 3,000 pounds per cubic yard. Nobody deserves to go to work and die that way.”

Guide­lines:

  • Turn a provoca­tive fact into a hook sim­ply by pref­ac­ing it with the words “did you know?”
  • Make sure your data is correct.
  • Make sure to inte­grate emotion.
  • Con­sider com­bin­ing your fact or sta­tis­tic with another hook, such as a Real-life question.

Always use a Hook if you are seri­ous about imme­di­ate engage­ment and interest!

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is a pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

5 Ways to Energize Your Presentations

Sunday, May 13th, 2012

What’s the dif­fer­ence between pre­sent­ing and train­ing? Think about it. Pre­sen­ta­tions are usu­ally deliv­ered one way, from speaker to audi­ence. Their pri­mary role is to deliver information.

Train­ing ses­sions, on the other hand, not only build skills, but are inter­ac­tive. Par­tic­i­pants do things in train­ing. They talk to each other and to the trainer. They engage their minds and bod­ies. They are no longer pas­sive recip­i­ents of information.

To spruce up your pre­sen­ta­tions, try using a hybrid model. Inject train­ing tech­niques to bring your pre­sen­ta­tions alive.

5 Ways to Make Your Pre­sen­ta­tions More Interactive

  • Pref­ace your pre­sen­ta­tion by briefly stat­ing a rel­e­vant prob­lem. Ask par­tic­i­pants to be ready to solve the prob­lem by the session’s end based on what they’ve learned.
  • Dis­trib­ute a list of ques­tions for par­tic­i­pants to answer as you present. (By direct­ing par­tic­i­pants to lis­ten and search for infor­ma­tion cov­ered, you actively engage their attention.)
  • Ask a rel­e­vant ques­tion and make it clear you expect the par­tic­i­pants to think about it; then have them share their responses with one other per­son. (Optional: then elicit few of those responses.)
  • Inter­rupt your­self peri­od­i­cally and chal­lenge par­tic­i­pants to give exam­ples of the con­cepts pre­sented thus far or to answer “spot-quiz” questions.
  • Pro­vide a “quickie” self-test either before, dur­ing or after the session.

These tech­niques shift sev­eral respon­si­bil­i­ties onto the audi­ence, where they belong:

–the respon­si­bil­ity to learn

–the respon­si­bil­ity to engage, and

–the respon­si­bil­ity to remember.

How­ever, your respon­si­bil­i­ties as a speaker shift a bit, too. You must move from spray­ing audi­ence mem­bers down with an “infor­ma­tion hose” to hav­ing more of a dia­logue. Be sure to let your audi­ence know what you expect of them before intro­duc­ing each tech­nique. And don’t let them slide back down into passivity—keep them awake and involved!

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is a pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

Does Smiling Help or Hurt Presenters?

Tuesday, November 8th, 2011

The actual answer to this ques­tion, based upon many stud­ies and years of research, is “it depends.”

How Smil­ing Helps

The act of smil­ing changes our brain chem­istry for the bet­ter. An authen­tic smile can:

  • Boost mood and con­fi­dence by increas­ing sero­tonin, nor­ep­i­neph­rine and endorphins.
  • Lower heart rate, and
  • Reduce anx­i­ety.

These chem­i­cal changes obvi­ously ben­e­fit pre­sen­ters.

An authen­tic smile also makes other peo­ple feel good. An audi­ence that feels good makes our job as pre­sen­ters eas­ier. In fact, when peo­ple see a smile, the reward cen­ters of their brains turns on, mak­ing them hap­pier. Who doesn’t want a happy audience?

So what could pos­si­bly be the down side of smiling?

How Smil­ing Hurts

Among pri­mates, smil­ing means sub­mis­sion, “I am not a threat.” We humans still read smil­ing this way. Over­smil­ing makes you appear less con­fi­dent and more desirous of approval. (NOT how you want to be per­ceived as a presenter!)

Most stud­ies find that in gen­eral, women smile more than men. In fact, research involv­ing nearly 110,000 peo­ple found that smil­ing is females’ default option.  Audi­ences may per­ceive a con­stantly smil­ing female pre­sen­ter as less com­pe­tent and knowl­edge­able than a less-smiling female or a male. But males can over­smile, too.

To Smile or Not to Smile?

Here’s how I would answer that ques­tion. Before pre­sent­ing, pre­pare yourself:

1. Pump up your enjoy­ment level. Tell your­self, “I will enjoy this,” or “I feel great,” or “the audi­ence is my friend.” Allow your­self to feel positive.

2. Feel an authen­tic smile engen­dered by pos­i­tive thoughts. Feel­ing 100% present, smile as you intro­duce your­self and take own­er­ship of the pre­sen­ta­tion space.

3. Grad­u­ally and nat­u­rally, let your intro­duc­tory (and authen­tic) smile fade as you get fur­ther into the material.

4. Be will­ing to smile and laugh nat­u­rally through­out your pre­sen­ta­tion. Always smile when wel­com­ing peo­ple back from a break.

The bot­tom line is, as usual: Be your­self, with an adden­dum: Watch your smiles!

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

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The 12 Most Persuasive Words in the English Language

Monday, October 3rd, 2011

All effec­tive pre­sen­ta­tions change the ways peo­ple think or act. Think about it—even if you are “just” pre­sent­ing data, you’re doing it for a rea­son. You want peo­ple to use the data to change something!

Every effec­tive pre­sen­ta­tion per­suades the lis­tener. Cer­tain words per­suade peo­ple more effec­tively than others.

Going back to 1963, expert speak­ers have iden­ti­fied these twelve words as the most per­sua­sive in the Eng­lish lan­guage. Try using one or two in your next pre­sen­ta­tion, and watch for changes in how peo­ple react to your message.

1. You: Per­son­al­ize your speech so that your lis­ten­ers feel you are talk­ing directly to them. (Exam­ple: Ask, “What does this mean to you?” and stick in a benefit.)

2. Dis­cov­ery: What an excit­ing and enthu­si­as­tic feel­ing from child­hood this conjures!

3. Easy: Your audi­ence wants more ease in their busy lives. What can you offer?

4. Guar­an­tee: Remove the feel­ing of risk. Make peo­ple feel safe. (Which brings us to:)

5. Safety: This word con­jures com­fort and eases people’s fears.

6. Save: Every­one loves to save money and time. Make the most of this word!

7. Health: Your lis­ten­ers grav­i­tate toward self-preservation. See if you can make a con­nec­tion to your topic.

8. Love: Don’t overuse it. It’s one of the most pow­er­ful words when you know what your audi­ence loves the most (Fam­ily? Secu­rity? Safety? Income?)

9. New: Fresh­ness, inno­va­tion, change…people like new “stuff.”

10. Proven: The oppo­site of ‘new,’ this word ensures us that we are not tak­ing risks. Be sure to back this one with data.

11. Results: What peo­ple will get, how they will ben­e­fit. Very powerful!

12. Free: Don’t for­get the dif­fer­ent def­i­n­i­tions of this word: not only free of charge, but also free­dom of move­ment and choice. This word gives the hope of lib­er­a­tion and expansion.

ALL these words involve emo­tion. Don’t be afraid to use them, as emo­tion is the key to persuasiveness.

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

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Stand and Deliver!

Sunday, June 5th, 2011

Excellent presenterAre you seri­ous about want­ing to increase your dynamism, power and energy as a speaker? Then you must stand up when you present.

Andy Eklund, a pre­sen­ta­tion skills expert, tells us:

The vast major­ity of peo­ple are at least 50% less dynamic when sit­ting down, because their body move­ments are halved … and per­haps as much as 75% because every­thing else is restricted too. It’s more dif­fi­cult to breath prop­erly, which means it’s harder to project your voice. Hand ges­tures dimin­ish, if not dis­ap­pear. Eye con­tact dis­ap­pears too because the per­son tends to read what’s in front of them.”

I want you to stand when you present because I want you to be pow­er­ful. I’m pro­vid­ing my favorite mot­tos and metaphors to help you remem­ber to stand tall. Note: Please stand up NOW to try them out—you’ll find a favorite to use the next time you present.

*Imag­ine that your ver­te­brae are sep­a­rated by small pock­ets of air.*

or

*Roll your shoul­ders “into your back pock­ets.”* (This opens your chest.)

or

*Imag­ine a string attached to the crown of your head, gen­tly pulling it up while your chin relaxes down­wards.* (Don’t lead with your chin.)

or

*Lengthen your neck and all else will follow.*

or

*Cre­ate  “cleav­age” in your back, between your shoul­der blades.* (woo-hoo!)

or

*Point your chest to the place across the room where the wall meets the ceiling.*

or

*Sim­ply think “UP.”*

Remember-it’s not about rigid­ity, it’s about grace, strength and power as a presenter.

Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

Present With Purpose

Sunday, March 6th, 2011

To ensure a suc­cess­ful pre­sen­ta­tion every time, pre­sen­ters should start by devel­op­ing a clear, con­cise pur­pose state­ment. The pur­pose state­ment serves two impor­tant roles. It helps keep you focused and on track as you develop the pre­sen­ta­tion. It also helps your audi­ence focused on your mes­sage from the get-go.

Before you present: Clar­i­fy­ing the pur­pose helps you avoid a data-dump. You will design your pre­sen­ta­tion with a focused view­point and avoid excess con­tent. Because you are design­ing more effi­ciently, you save tons of time and energy.

As you present: By stat­ing your presentation’s pur­pose in the first few min­utes, you shape your audience’s expec­ta­tions. You also make an overt com­mit­ment to achiev­ing that pur­pose. This adds to your cred­i­bil­ity as a speaker.

Here are a cou­ple of examples:

  • The pur­pose of my pre­sen­ta­tion is to inform you of the new changes in our contract.”
  • My pur­pose today is to intro­duce the pre­lim­i­nary find­ings of our report.”
  • Today I will show you the 5 ben­e­fits of our new venture.”

Why Don’t More Pre­sen­ters Do This?

I have three big guesses as to why more pre­sen­ters don’t develop and use a clear, con­cise pur­pose statement.

1. The lure of Pow­er­Point. Even though using Pow­er­Point to orga­nize a pre­sen­ta­tion almost guar­an­tees a data dump-style pre­sen­ta­tion, many pre­sen­ters have grown up think­ing this is the only way.

I have noth­ing against using Pow­er­Point as a tool once you have clar­i­fied the pre­sen­ta­tion pur­pose. In fact, I sug­gest putting your pur­pose state­ment on the very first Pow­er­Point slide!

2. The belief that the audi­ence already knows what you are going to say. Your audi­ence may know the fuzzy para­me­ters of your speech. It’s your job to shape their expec­ta­tions toward what you want to say.

3. Igno­rance. Many pre­sen­ters sim­ply have never con­sid­ered the impor­tance of using a pre­sen­ta­tion pur­pose state­ment to guide their process.

Where to Start

The best way to develop your pur­pose state­ment is to start with this bare-bones template:

“The pur­pose of my pre­sen­ta­tion is to:

(1) verb

(2) audi­ence (you can say “you” here)

to

(3) topic.”

Exam­ples #1 and #2 above fol­low this tem­plate. Exam­ple #3 throws in a lit­tle “what’s in it for you” state­ment. All are effective.

My Chal­lenge to You

Try it out! Cre­ate a pur­pose state­ment for your very next pre­sen­ta­tion. If you already have a pre­sen­ta­tion that lacks a pur­pose state­ment, develop one NOW and use it the next time you present.

You will find your­self and your audi­ence more focused on the mes­sage. Let me know how it goes!

Read more arti­cles about Pre­sen­ta­tion Skills. Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

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3 Rules for Excellent Presentations

Friday, November 26th, 2010

I was excited to find John Medina’s great book, Brain Rules, in the San Fran­cisco air­port book­store in 2009. The book is incred­i­bly read­able and valu­able to train­ers and pre­sen­ters. I was thrilled most of all to see that Med­ina pro­vides research to sup­port 3 rules I’ve shared in my Train the Trainer classes for years.

1. Pro­vide the gist, the core con­cept, first.

Ver­bal­ize and show your session’s pur­pose within the first few min­utes of your pre­sen­ta­tion or train­ing. Med­ina claims that you will see a 40% improve­ment in under­stand­ing if you pro­vide gen­eral con­cepts first.

2. Give an overview of the class at the begin­ning, and sprin­kle lib­eral rep­e­ti­tions of ‘where we are now’ through­out.

Pro­vide clear tran­si­tions and sum­maries through­out your ses­sion. Clearly and repet­i­tively explain linkages.

3. Bait the hook.

Every ten min­utes, Med­ina gives his audi­ences a break from the fire­hose of infor­ma­tion by send­ing “emo­tion­ally com­pe­tent stim­uli” (yet another word for ‘hook.’) A hook can be a sur­pris­ing fact, anec­dote, or ques­tion, and must must trig­ger an emo­tion: anx­i­ety, laugh­ter, nos­tal­gia, etc. It must also be rel­e­vant. Use hooks at the begin­ning of each module.

Research sug­gests that by using these skills, you will pre­vent your audi­ences from “check­ing out” dur­ing your pre­sen­ta­tion.  Not only that, but these 3 tips will enable  you to enjoy pre­sent­ing more. Have fun!

Learn about Train­ing Devel­op­ment. Read more arti­cles about train­ing.

Guila Muir has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com

© 2010 Guila Muir. All rights reserved.
You may make copies of this arti­cle and dis­trib­ute in any media so long as you change noth­ing, credit the author, and include this copy­right notice and web address.

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Presentation Skills: How to Prevent “Drowning”

Wednesday, September 8th, 2010

These skills will keep you afloat.

There are many par­al­lels between swim­ming in open water (the Eng­lish call it “wild swim­ming”) and giv­ing a great pre­sen­ta­tion. These skills will keep you afloat, no mat­ter how choppy the water.

Note: This is an abridged ver­sion of a pop­u­lar 2007 arti­cle.

1. Be totally present.
When I swim, my focus is com­pletely on what I’m doing. I’m not think­ing about any­thing except mov­ing for­ward. I am aware of each stroke, and often “course-correct” when I feel my form get­ting lazy.

Great pre­sen­ters have this same focus. They inhabit their bod­ies. They don’t wish they were some­where else, doing some­thing else. They totally com­mit to the activ­ity of presenting.

2. Ignore the envi­ron­ment at your own risk.
The minute I enter the open water, I begin a wilder­ness adven­ture. Unlike a pool, open water offers sea­weed, sea ani­mals, hid­den objects, float­ing logs, jel­ly­fish, cur­rents, waves, swells, and…well, you get the difference.

If I swim blindly, I may run into some­thing. This hap­pened recently to a co-swimmer who was so focused on win­ning our race that he ran into a sub­merged pil­ing and broke his nose.

Pre­sen­ters, too, can “break their noses” by bar­rel­ing along with lit­tle sen­si­tiv­ity to the envi­ron­ment. Envi­ron­men­tal input takes many forms, includ­ing dis­in­ter­ested or enthu­si­as­tic par­tic­i­pants, room acoustics, heck­lers, heat or cold, and ambi­ent noise. Pre­sen­ters who shut them­selves off from this input risk fail­ure. Great pre­sen­ters retain their sen­si­tiv­ity to the envi­ron­ment, with­out let­ting it over­whelm them.

3. Dis­cov­ery is key.
While swim­ming, I have dis­cov­ered iri­des­cent sea­weed, a Weber grill, and curi­ous seals with puppy faces. I have also dis­cov­ered my own phys­i­cal lim­its. Every time I swim, I dis­cover some­thing new, even if it is just the way the sun shines through the water (or not).

Great pre­sen­ters do this too. No mat­ter how many times they’ve given a pre­sen­ta­tion, they dis­cover new ways of say­ing things. They may develop new hand­outs or slides, or develop new ques­tions to ask the audi­ence. Bor­ing pre­sen­ters are those who never risk dis­cov­er­ing new ways to present.

Take these lessons to heart. When you invest your­self totally in the act of pre­sent­ing, it all becomes easy. You’ll glide through your pre­sen­ta­tion like a fish.

Read more arti­cles about Pre­sen­ta­tion Skills. Learn about Guila Muir’s Pre­sen­ta­tion Skills Workshops.

Guila Muir is the pre­miere trainer of train­ers, facil­i­ta­tors, and pre­sen­ters on the West Coast of the United States. Since 1994, she has helped thou­sands of pro­fes­sion­als improve their train­ing, facil­i­ta­tion, and pre­sen­ta­tion skills. Find out how she can help trans­form you from a bor­ing expert to a great pre­sen­ter: www.guilamuir.com